Last updated: 25 June 2026
Right to Work & Live Declarations
1. About this document
TeamsAI operates an AI-assisted platform used by legal and immigration firms in the United Kingdom and internationally. Because our platform is used to process case files, client information, and documents that may relate to individuals' immigration status, employment eligibility, and right to reside in the UK, we set out below our commitments and the responsibilities of platform users.
2. TeamsAI as a technology platform — not a legal advisor
TeamsAI provides software tools only. We are not a regulated immigration adviser, solicitor, or legal practice. Nothing generated by our AI agents, compliance checks, or document analysis tools constitutes legal advice.
All immigration decisions, right-to-work assessments, and legal filings remain the sole responsibility of the regulated professional or organisation using the platform. Customers must ensure they hold the appropriate authorisation from the Office of the Immigration Services Commissioner (OISC) or are qualified solicitors regulated by the Solicitors Regulation Authority (SRA) before providing immigration advice to clients.
3. Right to Work compliance
3.1 Employer obligations (UK Immigration Act 2014)
UK employers have a statutory duty to prevent illegal working by conducting Right to Work checks on all employees before they commence employment. TeamsAI tools may assist in organising and tracking Right to Work documentation, but the employer remains solely responsible for:
- Conducting checks in the manner prescribed by the Home Office
- Retaining copies of original documents or using the Home Office Employer Checking Service (ECS)
- Repeating checks for time-limited permissions before expiry
- Ensuring checks are not discriminatory under the Equality Act 2010
3.2 AI-assisted document review
Our AI document review tools can highlight key fields (visa category, expiry date, biometric reference numbers) and flag potential inconsistencies. This is a secondary review aid only. AI output must be independently verified by a qualified person before any employment or immigration decision is made.
4. Right to Live / Right to Reside
The right to reside in the UK is governed by the Immigration Rules, the EU Settlement Scheme(for EEA/Swiss nationals), and individual visa categories. TeamsAI's compliance tools may assist firms in:
- Tracking visa expiry dates and triggering renewal reminders
- Flagging cases where leave to remain may be expiring
- Structuring case notes for Home Office submissions
These features do not replace the legal judgement of a qualified immigration practitioner. Errors in immigration applications can have serious consequences for individuals, including removal from the UK. All applications must be prepared and submitted by a regulated professional.
5. Data handling for immigration case files
Immigration case files frequently contain special category personal data including nationality, ethnic origin, and biometric data. When customers upload such documents to TeamsAI:
- The customer organisation is the Data Controllerfor their clients' data. TeamsAI acts as Data Processor.
- A Data Processing Agreement (DPA) governs our processing of this data (contact legal@teamsai.uk for your DPA).
- Documents are stored encrypted at rest on EU-based infrastructure and are not used for training AI models.
- AI inference on document content is performed only when triggered by an authorised user within your organisation.
6. Anti-discrimination commitment
Right to Work checks must not be carried out in a discriminatory manner. The Equality Act 2010 prohibits employers from checking only certain employees based on perceived nationality or ethnicity. TeamsAI does not provide tools to select which employees to check; checks must be applied consistently to all employees.
We encourage all platform users to follow the Home Office's Employer's Guide to Right to Work Checks and consult an employment law specialist if uncertain.
7. Regulated immigration advice
Providing immigration advice for reward in the UK is a regulated activity under the Immigration and Asylum Act 1999. Only individuals and organisations authorised by the OISC, or regulated by the SRA (solicitors), the Bar Standards Board (barristers), or the Chartered Institute of Legal Executives (CILEx) may provide such advice.
TeamsAI is not regulated by the OISC or SRA and does not provide immigration advice. If you are unsure whether your use of our platform constitutes providing immigration advice, consult the Immigration Advisers Authority.
8. Platform user declarations
By using the TeamsAI platform to handle immigration or employment eligibility case files, you confirm that:
- You are a regulated immigration adviser, solicitor, or other authorised professional, or are using the platform solely for internal HR/compliance purposes within your own organisation.
- You accept responsibility for all decisions made using information generated by our AI tools.
- You will not use TeamsAI to provide unlicensed immigration advice to third parties.
- You will comply with the Equality Act 2010 in conducting any Right to Work checks assisted by this platform.
- You have obtained appropriate consents from your clients for processing their personal data on a cloud-based platform, in accordance with UK GDPR.
9. Limitation of liability
GMHCO Ltd accepts no liability for any immigration decision, employment decision, or legal outcome arising from use of the platform. Our liability is limited as set out in our Terms of Service. The platform is provided "as is" for workflow support purposes and does not guarantee the accuracy or completeness of AI-generated analysis of immigration documents.
10. Contact and reporting
If you have concerns about potential misuse of the platform, regulatory compliance, or this declaration, contact:
TeamsAI Legal & Compliance
Email: legal@teamsai.uk
For immigration regulation enquiries:
Office of the Immigration Services Commissioner (OISC)
gov.uk/oisc